Skip to main content

How To Edit Auto Archive Settings In Microsoft Outlook?

Outlook stores huge amount of data on behalf of various utilities it in, such as calendar, task manager, address book or emailing. Even for the emailing, there are multiple folders in the application, say Inbox, Outbox, Sent Box and Deleted folders. Unless you clear your mail folders on a regular basis, you will end up getting them exceeding the size limit which in turn will result in undesired Outlook problems like Outlook not responding. You could avoid such problems by making use of Outlook’s Auto Archive feature.

What is Auto Archive?

 Auto Archive feature in Outlook will control Outlook folders from reaching the size limit. This feature ensures that only important items are stored in the mail folders. The items that you least use will be archived to other folders. Users are allowed to edit the Outlook setting in order to customize Auto Archive feature. Here are the steps.

Instructions
  • Open your Outlook application and navigate to the Tools option which is located at the toolbar.
  • Select Options from the dropdown menu and press the tab titled Other.
  • Select Auto Archive from the resulting options and press the button which is located close to the option: Manage Mailbox Size by Deleting Old Items or Moving them to an Archive File and by Deleting Expired Items.
  • Now, specify how frequently you want to run the Auto Archive. For this, tick the checkbox close to the option Run Auto Archive Every (number) days. Make sure that the bracketed field is filled in with desired number.
  • Following that, specify whether you wish to be alerted every time when Auto Archive runs. To get alerted, select the checkbox before Prompt option. If you don’t want to receive alerts, leave the checkbox unselected.
  • Now, specify the items that need to be auto-archived. Go to the Auto Archive folder and view the items which are selected for Auto archiving and verify whether you want them in the list.
  • Save the changes you have made in the settings by clicking the Apply these settings to all folders now button.
  • Exit the Auto Archive window by pressing the OK button.
With the help of the above instructions, you have managed to edit your Outlook setting to customize Auto Archive feature in your Outlook application. Outlook allows you to customize the application in order to transform it into a more productive and user friendly application. Refer Outlook help forum for more tips.
Labels:

Comments

Post a Comment

Popular posts from this blog

Tech Support Service Helped Me Speed Up My Slow Laptop

I noticed how poorly my newly bought Dell laptop performed only when a friend of mine told me about it. He said he also had the same laptop (from the same brand and with the same model number) and it worked pretty faster. Needless to say, I was quite surprised and had no idea what might have gone wrong with my machine. Because I had to do a lot of important works on it, I was not ready to take it to an authorized Dell service centre and wait for a couple of days, if not weeks, to get the issue fixed. Interestingly, my friend had an excellent idea. He told me about Tech support desk, the world’s number one online PC support provider. Tech service helps fix the issue My choice to contact Tech support desk was not completely out of my free will but out of my friend’s recommendation. He persuaded me to try testing Tech support. Moreover, I had very few choices at that point of time and I had to get my PC issue fixed immediately. Hence, I just followed my friend’s direction and conta...
1 comment
Read more

Steps To Fix Microsoft Outlook Error That Says Can’t Create File

If you are using Outlook email client to send and receive emails, you might encounter certain troubles with it at times. Now, one the issues that you might encounter while trying to view the sends in program are Microsoft Outlook Can’t Create File . With this error, you will not be able to view the emails in the program. Now, you can easily fix this error by trying different methods. In this post, we will find out the different methods that you could try to fix this issue. With fix it tool Luckily, Microsoft provides Fix It tools to troubleshoot different errors associated with Microsoft programs. You may go to the support website of Microsoft and download this tool to your computer. When you open the webpage, you will be asked to enter details related to the trouble so that the website offers the right tool for the issue. Now, if you are not sure about the fixit file, choose the file Microsoft Fixit 5063.msi from the search results. Once you click the download button for the...
2 comments
Read more

How to recover a corrupted DBX file in Microsoft Outlook?

Microsoft outlook applications store all the files with DBX extension in a particular folder and keeps it in a safe location.  You may no longer able to access the email messages within these files using your Microsoft Outlook if a file is corrupted due to some virus attacks or error in system settings. Unfortunately, there is no freeware DBX repair tool available in the market, therefore you may have to depend on some shareware software programs to repair such corrupted DBX files. Discussed below is the information from the Outlook repair team to recover a corrupted DBX file in Microsoft Outlook. By using advanced Outlook Express repair program • You can start off by downloading the advanced Outlook Express recovery program and install it on your system. • Now run the downloaded recovery program and then click the button corresponding to select DBX or MBX file to be repaired option. Now locate your DBX file that needs to be repaired from your system directory. • Once you...
2 comments
Read more