Skip to main content

How To Edit Auto Archive Settings In Microsoft Outlook?

Outlook stores huge amount of data on behalf of various utilities it in, such as calendar, task manager, address book or emailing. Even for the emailing, there are multiple folders in the application, say Inbox, Outbox, Sent Box and Deleted folders. Unless you clear your mail folders on a regular basis, you will end up getting them exceeding the size limit which in turn will result in undesired Outlook problems like Outlook not responding. You could avoid such problems by making use of Outlook’s Auto Archive feature.

What is Auto Archive?

 Auto Archive feature in Outlook will control Outlook folders from reaching the size limit. This feature ensures that only important items are stored in the mail folders. The items that you least use will be archived to other folders. Users are allowed to edit the Outlook setting in order to customize Auto Archive feature. Here are the steps.

Instructions
  • Open your Outlook application and navigate to the Tools option which is located at the toolbar.
  • Select Options from the dropdown menu and press the tab titled Other.
  • Select Auto Archive from the resulting options and press the button which is located close to the option: Manage Mailbox Size by Deleting Old Items or Moving them to an Archive File and by Deleting Expired Items.
  • Now, specify how frequently you want to run the Auto Archive. For this, tick the checkbox close to the option Run Auto Archive Every (number) days. Make sure that the bracketed field is filled in with desired number.
  • Following that, specify whether you wish to be alerted every time when Auto Archive runs. To get alerted, select the checkbox before Prompt option. If you don’t want to receive alerts, leave the checkbox unselected.
  • Now, specify the items that need to be auto-archived. Go to the Auto Archive folder and view the items which are selected for Auto archiving and verify whether you want them in the list.
  • Save the changes you have made in the settings by clicking the Apply these settings to all folders now button.
  • Exit the Auto Archive window by pressing the OK button.
With the help of the above instructions, you have managed to edit your Outlook setting to customize Auto Archive feature in your Outlook application. Outlook allows you to customize the application in order to transform it into a more productive and user friendly application. Refer Outlook help forum for more tips.
Labels:

Comments

Post a Comment

Popular posts from this blog

Steps To Uninstall Ask Toolbar From Windows XP And Vista

Ask toolbar is type of browser add-on, which helps a user get access to the functions served by the Ask toolbar like Ask Search. These toolbars may be necessary since they help in easy navigation but sometimes, they can become big nuisances, since they eat much of your system resources. It is here where the importance of Ask toolbar removal comes in to play. Well, given below are some easy instructions that will help you to uninstall Ask toolbar from your Windows XP and Vista computers. Removing from Windows XP If any web browser is open in your system, then you need to close it. Now you need to navigate to the Windows Start button seen at the lower left corner of your Windows taskbar and click it. This will open the Windows Start menu and from it, you need to click the option labeled Control Panel . From the Control Panel window, you need to click the option named Add/remove programs . This will open up a window showing all the list of programs installed. From the list, ...
1 comment
Read more

Troubleshoot Windows Vista Update Issues

Windows Update helps to keep your computer up to date and utmost secure by downloading and installing the latest drivers and features. The Windows Update is offered free of cost by the Microsoft corporation. You may choose Windows Update to automatically download and install the latest updates on your computer without the intervention of the user or you may examine the updates first before installing the updates to your computer. Some of the updates come with an ‘Important’ tag, which means that these updates are very important for your computer and they help to keep your computer private, protected and even more secure. By default, the Windows Update will run automatically but at times, it may not and troubleshooting Windows Update will help you to make your computer up to date again. Steps To Fix The Update Issue Of Vista Click on the Start button and type Windows update in the Start Search box and hit the Enter key. This will open the Windows Update window, which will show you...
Post a Comment
Read more

How To Setup MSN Email In Outlook

MSN email is an internet service offered by the software giant Microsoft for their clients. The MSN service can be used to access emails via the web-based Internet portal. You can utilize Microsoft Outlook to send and receive the emails from your different email accounts, including your MSN account. By doing so, you will be able to enjoy all the features of the MSN Network, as well as the features of Microsoft Outlook. The MSN network is based on the POP3 protocol. POP3 is a standard internet protocol used by the email clients to receive and send emails. The POP3 service has the provision to incorporate MSN service with the Microsoft Outlook service. POP3 lets the users configure Microsoft Outlook service to pull and send emails using the internet service. Even though there are many versions of Microsoft Outlook and MSN, their set up procedures are more or less the same. Outlook Email Setup Instructions Go to the Start menu and click Microsoft Outlook 2007 to launch the program....
Post a Comment
Read more